Privacy Policy

This Policy applies to personal information processed by Transparency in connection with the Services. If you access third-party services through our product (e.g., single sign-on providers or ATS tools), their privacy practices are governed by their own policies.

You can contact us at hello@transparency.jobs.

• Account data: name, email, hashed password (if you use credentials-based login), and profile preferences.
• Auth & identity: if you sign in with Google or Outlook (Azure AD), we receive basic profile details as permitted by your provider.
• Usage data: pages visited, searches, saved items, device/browser info, approximate location inferred from IP, and timestamps.
• Contact messages: messages you send us (name, email, subject, message).
• Application insights: optional, user-submitted information about job applications (e.g., response outcomes) that you choose to share.
• Cookies & similar tech: to keep you logged in, remember preferences, measure traffic, and improve features.

• Directly from you (e.g., forms, profile settings, uploads, feedback).
• Automatically from your device when you use the Services (see Cookies & Analytics).
• From third parties you connect (e.g., identity providers) or public sources where appropriate.

• Provide, secure, and maintain the Services (authentication, sessions, CSRF protection).
• Improve features, reliability, and user experience (analytics, debugging, performance monitoring).
• Generate aggregated insights such as response rates (we don’t expose your personal details).
• Communicate with you (support responses, service updates, important notices).
• Prevent abuse, fraud, and ensure compliance with our Terms and applicable law.

Where GDPR/UK GDPR applies, we process personal data under: (i) performance of a contract (providing and supporting the Services); (ii) legitimate interests (improving and securing the Services, responding to your requests); and (iii) consent (where required, e.g., certain cookies or marketing).

• Vendors: trusted providers (hosting, logging, analytics, email) that process data on our behalf under appropriate safeguards.
• Compliance & safety: to comply with law, enforce our terms, or protect rights, safety, and security.
• Business transfers: in a merger, acquisition, or asset sale, data may be transferred subject to equivalent protections.

We do not sell your personal information.

We use cookies and similar technologies to keep you signed in, remember preferences, and understand usage. If you block essential cookies, some features may not work. We may use privacy-respecting analytics to measure traffic and improve the product.

• Essential: required for core functionality (auth/session, security).
• Preferences: remember settings like theme or layout.
• Analytics: help us understand usage patterns (aggregated reporting).

• Most browsers let you block or delete cookies; doing so may impact functionality.
• You can disconnect third-party sign-in providers via your account with those providers.
• You may opt out of non-essential communications where offered.

We retain personal data only as long as necessary for the purposes described here, unless a longer period is required or permitted by law (e.g., tax, accounting, compliance). You may request deletion as described below.

We use reasonable technical and organizational measures to protect your data. However, no internet service can be 100% secure.

If we transfer your data across borders, we rely on appropriate safeguards where required (e.g., Standard Contractual Clauses) and take steps designed to ensure an adequate level of protection.

Subject to applicable law, you may have the right to request: access, correction, deletion, restriction, portability, and to object to certain processing. Where processing is based on consent, you can withdraw consent at any time.

To exercise rights, email hello@transparency.jobs. We may need to verify your identity before acting on your request. You may also have the right to lodge a complaint with your local data protection authority.

If you are a California resident, you may have the right to request: (i) access to specific pieces and categories of personal information we have collected; (ii) deletion; (iii) correction; and (iv) information about our data practices. You also have the right to not be discriminated against for exercising these rights.

• We do not sell or share your personal information as those terms are defined by the CCPA/CPRA.
• To submit a request, contact hello@transparency.jobs. We will verify your request consistent with applicable law.

We do not use automated decision-making that produces legal or similarly significant effects about you. We may create aggregated analytics and insights to improve the Services; these do not identify you personally.

The Services are not directed to children under 13 (or the minimum age in your jurisdiction). We do not knowingly collect personal data from children.

We may update this Policy from time to time. If changes are significant, we will provide additional notice (e.g., in-product, email). Your continued use of the Services after changes become effective constitutes acceptance of the updated Policy.

Questions or requests regarding this Policy? Email hello@transparency.jobs.

• Personal information / personal data: information that identifies, relates to, or could reasonably be linked with an identified or identifiable individual.
• Processing: any operation performed on personal information (e.g., collection, storage, use, disclosure).
• Controller / Business: the entity that determines the purposes and means of processing.
• Processor / Service Provider: an entity that processes personal information on behalf of the controller/business.